Get-ListsWithXAmountOfItems.ps1
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<#PSScriptInfo
.VERSION 2.0 .GUID 3233e372-a85d-4b25-b665-f677a50a8fab .AUTHOR Maarten Peeters - SharePointFire - https://sharepointfire.com .COMPANYNAME SharePointFire .COPYRIGHT .TAGS SharePoint, Lists, Count .LICENSEURI .PROJECTURI .ICONURI .EXTERNALMODULEDEPENDENCIES Microsoft.Online.SharePoint.PowerShell SharePointPnPPowerShellOnline .RELEASENOTES Version 1.0: Original published version. Version 2.0: Updated the IF statement regarding the subWeb all items variable #> <# .SYNOPSIS Function to get all lists with an X amount of items in SharePoint Online .DESCRIPTION This script will count all items in each list for each web you specify and return the lists with an X amount of items. This can be helpfull to identify all large lists in your environment. You only need to specify the start location, the amount of items to look for, a directly for the log file. The required modules will be installed if not available on your device directly from the PowerShell Gallery. .PARAMETER web Enter the full path of the SharePoint Online web which you want to retrieve the lists. It will look also look through all the subwebs. .PARAMETER amount Specify the threshold to look for lists and libraries with more than this amount of items. .PARAMETER logPath Enter the full path to store a .csv file (; delimited) of all lists and libraries with more then X amount of items. For example: C:\Install .PARAMETER MFA This will prompt for username and password and creates a context using MFA to authenticate. .PARAMETER ADFS This will prompt for username and password and creates a context using ADFS to authenticate. .EXAMPLE Get-listsWithXAmountOfItems.ps1 -web "https://spfire.sharepoint.com" -amount 5000 -LogPath "C:\Install" -MFA .NOTES Version: 2.0 Author: Maarten Peeters Creation Date: 25-01-2019 Purpose/Change: Retrieving lists with X amount of items #> param( [Parameter(mandatory=$true)] [string] $web, [Parameter(mandatory=$true)] [int] $amount, [Parameter(mandatory=$true)] [string] $logPath, [Parameter(mandatory=$false)] [switch] $MFA, [Parameter(mandatory=$false)] [switch] $ADFS ) function Update-Log { param ( [Parameter(Mandatory = $true)] $amount, [Parameter(Mandatory = $true)] $logPath ) #First create the logfile try{ $fileName = "Lists$((get-date).tostring('sshhMMddyyyy')).csv" $file = New-Item -Path $logPath -Name $fileName -ItemType "file" -Value "Site;List;Items" Add-Content -Path "$($logPath)/$($fileName)" -Value "Site;List;URL;Items" #Next count all lists from the rootweb try{ $rootWeb = Get-PnPWeb $lists = Get-PnPList -web $rootWeb write-host "Indexing $($rootWeb.title)" -foregroundcolor green foreach($list in $lists){ $items = (Get-PnPListItem -List $list -Fields "GUID").FieldValues if($items.count -ge $amount){ Add-Content -Path "$($logPath)/$($fileName)" -Value "$($rootWeb.title);$($list.title);$($items.count)" } } } catch{ write-host "Error retrieving information from the rootweb: $($_.Exception.Message)" -foregroundcolor red } #Next count all lists from all subwebs try{ $subWebs = Get-PnPSubWebs -Recurse foreach($subWeb in $subWebs){ write-host "Indexing $($subWeb.title)" -foregroundcolor green $lists = Get-PnPList -web $subWeb foreach($list in $lists){ $items = (Get-PnPListItem -List $list -web $subWeb -Fields "GUID" ).FieldValues if($items.count -ge $amount){ Add-Content -Path "$($logPath)/$($fileName)" -Value "$($subWeb.title);$($list.title);$($items.count)" } } } } catch{ write-host "Error retrieving information from the rootweb: $($_.Exception.Message)" -foregroundcolor red } } catch{ write-host "Error creating the logfile: $($_.Exception.Message)" -foregroundcolor red } } try{ #Verify if all required modules have been installed and otherwise install it. try{ #Microsoft Online SharePoint PowerShell $SharePointOnlineModule = Get-Module -ListAvailable "Microsoft.Online.SharePoint.PowerShell" if(!$SharePointOnlineModule){ Install-Module "Microsoft.Online.SharePoint.PowerShell" }else{ Import-Module "Microsoft.Online.SharePoint.PowerShell" } #SharePoint PNP PowerShell Online $SharePointPnPPowerShellOnline = Get-Module -ListAvailable "SharePointPnPPowerShellOnline" if(!$SharePointPnPPowerShellOnline){ Install-Module "SharePointPnPPowerShellOnline" }else{ Import-Module "SharePointPnPPowerShellOnline" } #Create an PnP SharePoint Online Contex try{ if($MFA){ $context = Connect-PnPOnline -Url $web -UseWebLogin -ReturnConnection }elseif($ADFS){ $context = Connect-PnPOnline -Url $web -Credentials (Get-Credential) -UseAdfs }else{ $context = Connect-PnPOnline -Url $web -Credentials (Get-Credential) } #Run the function which will retrieve all lists from all webs beneath the specified web try{ Update-Log -amount $amount -logPath $logPath } catch{ write-host "Error running Set-Log function: $($_.Exception.Message)" -foregroundcolor red } } catch{ write-host "Error setting up context: $($_.Exception.Message)" -foregroundcolor red } } catch{ write-host "Error occurred importing required modules: $($_.Exception.Message)" -foregroundcolor red } } catch{ write-host "Error occurred: $($_.Exception.Message)" -foregroundcolor red } |